CONTEST CHAIRMAN: Keith Bearden, Region 16 Executive SecretaryCONTEST HOST: Melanie Settle, Director of Bands, Lubbock High SchoolAdjudicators: 1A--2A Dr. Charles Trayler, Jim Rhodes, Kyle FrisenhahnAdjudicators: 3A-6A Barbara Lambrecht, Mike Lunney, Darin Johns
CONTEST OFFICE: (SOME CHANGES FROM LAST YEAR): The contest office will be closed to all band directors unless you have received approval from Keith Bearden or Melanie Settle. If you haven’t mailed or emailed your FORM 1, you must send a runner to the elevator entrance on the lower floor and have it delivered to the contest office PRIOR to your band’s performance. Directors will pick up your results/awards at the elevator (bottom floor) entrance. Your buses must depart warm up lot after loading students and equipment. There will be no performing band spectators on the east or west side. The second floor hospitality room will be open to directors, spouses, retired directors and administrators. We encourage masks on that floor and try to maintain social distancing.
PARKING: (SAME AS LAST YEAR): Lowrey Field is on the corner of 66th Street and Avenue P. Any parent vehicles dropping off students at warm up or following busses will need to park in the WEST LOT-NO PERSONAL VEHICLES OR INSTRUMENT TRUCKS ALLOWED IN THE grassy SOUTH LOT. Please reference attached map for entrance routes to stadium area and warm up lot. Buses will enter the warm-up lot (EAST) for drop off after entering the SE gate of that lot off of AVENUE L. Please refer to your schedule for your designated drop off time for the warm up lot. DO NOT ENTER WARM UP LOT EARLY! No buses can remain in the warm up lot after student drop off (fumes, noise). See map.
Once band members have unloaded their instrument and all necessary performance equipment (don’t leave anything on the buses and nothing in the warm-up lot), the buses will proceed behind the East stands to the “BUS HOLDING AND PARKING AREA” AS MARKED ON THE MAP. Please arrive in uniform to conserve time and try to avoid the restrooms for changing. If you need to change, the east restrooms will be open. If you have a small equipment trailer and need to unload in the warm up lot, enter with your buses, unload and depart the warm up lot behind the east stands. All trucks/trailers need to park in the southwest corner equipment parking lot and remain there for equipment loading after performance. If you, as a director, are driving a bus or pulling a trailer, allow a parent or drum major to assemble your group for warm-up and take your vehicle to the bus or trailer parking area. We will have a golf cart return you to your band in the warm up lot. You are responsible for safeguarding valuables left on buses. ALL OTHER DRIVERS MUST STAY WITH BUSES IN CASE THEY NEED TO BE MOVED-THIS IS VITAL TO THE FLOW OF THE SCHEDULE AND TRAFFIC. If you plan to stay for viewing other bands, buses need to park in the far south end of the south lot. If you are departing Lowrey Field immediately after your performance, Buses will need to move to pick up lane (70th Street-facing west as their band takes the field so students can immediately load buses after their performance. There will be a staff member to alert buses when it is their time to line up on 70th Street for departure. IT IS IMPERATIVE DRIVERS REMAIN WITH THEIR BUS. Again, there will be no personal vehicles in the East Lot or South bus parking lot. All personal vehicles must park in West Lot (students can meet them there after performance). All equipment trucks must park in the South lot of the stadium (paved lot immediately behind the scoreboard.
If you arrive before your assigned warm up time arrival, you can stage your buses at the corner of 6501 University at the YWCA parking lot. Be sure to depart early enough to avoid the congestion which can occur on 66th when departing to the stadium. Please use the map for traffic flow. PLEASE GO OVER THE MAP AND PARKING INFORMATION WITH YOUR DRIVERS PRIOR TO YOUR TRIP TO LOWREY FIELD.
ADULT HELP: Each band will be given a predetermined number of “sponsors passes” upon arrival at the warm up lot for adults who are helping move equipment for your band. If you have extra chaperones who are riding the bus only, they are asked to purchase a ticket. Nobody is to sit in the EAST STANDS.
EQUIPMENT: You may pull your equipment vehicle into the south entry gate to the facility and unload in the paved south parking lot behind the Video Board no earlier than 1 ½ hours prior to your performance. Your front ensemble may warm-up in this area, being cognizant of the red and green warm-up flags being raised atop the east stands. Please help us protect the track by making sure either your equipment or the transportation with which you move your equipment is on wheels. Please do not drag anything that does not have wheels (no sled types) across the track. Anything that is unloaded in the southwest parking lot will go down the SW entry ramp to field level. Once you are on the track, please move all equipment to the lanes that extend beyond the curve, as to not be in the way of the exiting band. Once the band on the field begins to exit, all equipment must be out of the way for them to proceed to the ramps. The band exiting the field has the right of way to get up the SE ramp. After the band exiting the field has completely left the stadium ramps and the band in the bottom of the ramp position has begun their 5 minute warm-up, the band in the top of the ramp position moves down. The same rule applies to the SW ramp with front ensemble equipment, props and drum major ladders. Lubbock ISD contest officials will be on hand to help coordinate movement of bands. Load and depart the area ASAP after your performance.
ENTERING AND EXITING STADIUM: Bands will form up in the parking lot and enter through the northeast ramp. When one band takes the marching position on the field, the next band should take its place on the northeast end of the oval red track behind the goalposts. The third band will then assume its position on the NW top of the ramp. The official starting line for Region 16 AND Area A will be on the track OUTSIDE the goal line. Please wait for your official announcement to begin your warm-up to cross the starting line. Lubbock ISD Band staff and parents will be in place at strategic locations to assist in any way possible. Red and Green flags will be flown from the visitor’s and home sides of the stadium. You may warm up when the green flag is up and stop the band immediately when the red flag is up. This will keep warm-ups from interfering with the band on the field. Necessary instructions prior to contest performance shall be limited to voice commands. Absolutely no whistles or metronomes! Bands may choose to enter and exit at any point of the field for the contest performance. The band on the field has the right-of-way in cases where exit conflicts with a band waiting to perform may occur. The next band to perform should form for its entrance quietly. Please remember that even though your band has cleared the field, your time does not end until verbal commands, cadences or rim taps end. Please exit the stadium via the south ramp. Turn left and go outside of the facility fence (percussion and props turn right to return to your equipment truck). Proceed back to your buses on 70th Street curb-do not cross the street to the bus lot. No changing facilities will be open, load buses and depart the area. OR, if you want to stay to view other bands in your class, you may proceed to the gates on the west side for admittance. Sit only as a group on the west side. For admittance, students and directors must be wearing uniform or band shirts…all groups must wear the same please-no mix of uniform/band shirt. No moving around during other band performances.
PepWear SOUVENIRS: These booths will be at the NW Concourse and a link to their merchandise is posted on the UIL Region 16 website under the marching band tab if you would like to pre-order.
STADIUM SEATING and Guests: Again, this year we will sell electronic tickets for fans, etc. Please see the “TICKET PURCHASE LINK” SENT VIA SEPARATE EMAIL. Tickets are valid for the entire day. Tickets not purchased in advance, may be purchased at the ticket booth as walkups. Please encourage and train your fans to purchase the presale tickets to avoid social distancing and long wait times at the ticket booth. Gate fees are $5.00 for 13 and up. On line ticketing charges a small handling fee (.21 per ticket) ALL SPECTATORS MUST SIT ON THE WEST SIDE. FOOTBALL TEAMS, COACHES,CHEERLEADERS WILL BE ALLOWED FREE ADMITTANCE IF WEARING JERSEY OR TRAVEL UNIFORM. Administrators need to have a name/photo ID badge.
PRESS BOX ADMITTANCE: The Press box will be closed to all band directors unless previously approved. Only contest officials will be allowed in the press box. The second floor hospitality room is for directors, retired directors and administrators holding a “guest pass”. Spouses are welcome.
BALLOONS PROHIBITED: The use of balloons by participants or spectators at the marching contest is prohibited.
TIME ON THE FIELD: Your band will have the first five minutes of its allotted time in any way it deems appropriate in order to assume its starting position and prepare for the beginning of its show. Please remember: The official starting line for Region 16 AND Area A will be on the track OUTSIDE the goal line. Please wait for your official announcement to begin your warm-up to cross the starting line. Activities may include warm-up and/or cadence. Each band will be announced at the end of four minutes, 15 seconds. The beginning of the announcement will indicate that the performance time must begin after 45 seconds. The script may take less than 45 seconds. The actual timing for the show will begin at the end of the five minute warm-up period. Please watch the clock to determine when your warm-up time has expired. At that time, the stadium clock will be reset to 8:00 and immediately begin your contest show timing. The stadium clock will be used as the official time. A back-up stop watch will run as well in the event of clock malfunction. Each band must occupy the football field for no less than five minutes nor more than eight minutes. At the conclusion of its performance each band will have two minutes to exit the field and clear the marching surface of all equipment, instruments and props. The use of either instructional or verbal cadence is optional. Your standard post-show script will be read during the 2-minute field exit. A band that fails to be clear of the field (outside the sidelines or end lines) or continues to use instrumental or verbal cadence at the end of the two minutes may be disqualified. A band leaving equipment or instruments on the sideline in such a manner that these items impede the movement of the next band into its stating position is subject to penalty in accordance with Subchapter F of the official UIL C&CR. We must stay on schedule – parents expect to see their children at the scheduled time. We wish to be neither behind nor ahead. Everything you can do to keep things moving will be greatly appreciated.
ELECTRONIC EQUIPMENT: All equipment must be situated off the field (outside the sidelines or end lines). Equipment must be put in place during the time allotted for each band to set up. The director of an organization wishing to use electronic equipment is directly responsible for providing extension cords. The plug at Lowrey Field is directly across the track from the 50 yard line. Please refer to the C&CR for rules regarding electronics. Refer to the region 16 website link to use of electronics. New this year: only 10 students at a time can be amplified. This does not mean you can amplify 20 students if using 2 microphones, etc.
BATHROOMS/CONCESSIONS: Restroom facilities are located in the buildings directly north of west and east side seating areas. Concessions will only be available only on the WEST SIDE. Please remind your fans these places cannot be noisy.
SHOW ENHANCEMENTS: Use of any material which could leave any residue of any kind on the field or in the air is prohibited.
PYROTECHNICS: NO FIREWORKS, SMOKE BOMBS, OR ANY OTHER TYPE OF PYROTECHNICS ARE ALLOWED IN LOWREY STADIUM.
JUDGES: Judges will be located on the west side of the stadium in the press box.
OTHER PROCEDURES: You should read in detail all the rules outlined in the UIL Constitution and Contest Rules regarding the Region and Area marching contest.
INSTRUMENT EMERGENCIES: Tarpley’s and Music and Arts will have representatives at the contest to help with emergency instrument loans.
LOCAL CONTEST RULES: Lubbock High Band Staff, students and band parents will be available to help you in any way possible during the contest, but UIL rules state clearly that every band and its director must conform to local ground rules for the operation of the contest. Please ask your students and staff to treat them with courtesy at all times. NEW CLEAR BAG POLICY at Lowrey Field for Marching Contests: As part of enhancing existing safety and security measures across the district, Lubbock ISD is implementing a new clear bag policy for all visitors to Lowrey Field at PlainsCapital Park beginning this fall. The new policy regulates the size and type of bag that may be carried into the stadium for any event at the facility. For more details, go to https://www.lubbockisd.org/clearbagpolicy Visitors to Lowrey Field at PlainsCapital Park will be able to bring the following style and size bag or package into the facility: · Clear plastic vinyl or PVC · Not to exceed 12” x 6” x 12” · One-gallon clear plastic resealable bag · Small clutch bags no larger than 4.5” x 6.5
INCLEMENT WEATHER:Procedures in place for Lowrey Field will be enforced, specifically as it pertains to lightning. Inclement weather date for the Region Marching Contest is Monday, October 18th at Lowrey Field.Please remember that Marching Band is an outdoor activity and rain alone will not delay or cancel the event. However, in case of heavy or driving rain, the competition will be delayed until some relief is seen.See inclement weather document online at the Region16music.org website.
Questions or problems in the East Lot? Please find a Lubbock High Band parent in the East Lot to address the problem. They have radios and will be in constant contact with the contest office.
Emergency #’s:Keith Bearden – 806-239-8060June Bearden-806-239-6080Melanie Settle – 682-551-9394